Emergency Management Wins CSHEMA Awards
Innovation Award for Virtualization of an Emergency Operations Center
EMMC was charged with the goal to improve institutional emergency planning and continuity by expanding planning outreach and to fortify university preparedness and response. While the impact of an emergency or disruption is unpredictable, planning for such conditions can largely mitigate the effects to our facilities’ operations and allow us to continue our fulfillment of the university’s mission. It is crucial NC State respond to a disaster or a major disruption of operations in a manner that ensures vital and essential functions continue with minimum interference. The nature and scope of events that require emergency assistance has grown, in both natural and man-made events. In large scale events, a physical emergency operations center (EOC) is opened near the event, to coordinate services in a mutually shared physical capacity. However, not all disasters allow for a physical EOC, thus using a virtual EOC (vEOC) option emulates and/or extends a physical EOC operation. Off the shelf or vendor developed emergency management software of this nature is very costly and requires extensive training, permissions and infrastructure to support. NC State identified a need for a vEOC but in a cost effective, user friendly and University compliant option. Using two student interns and enterprise accessible software options, EMMC built a vEOC and rolled it out in spring 2019.
Innovation Award for Special Event Calendaring – Collating Campus-Wide Special Events Information for Emergency Communications and Planning
Having a holistic understanding of NC State campus operations and events empowers in-depth and more effective emergency planning and response. Special events, outside the scope of normal operations associated with daily activities of campus, vastly increases people on campus, the need for additional resources and operation support. In the event of an emergency, knowing what events are occurring, where, the approximate attendance is helpful for communications and response actions. Emergency Management and Mission Continuity (EMMC) Department is tasked with continuous improvement of institutional emergency planning and continuity through expanded planning. Collating information on special events across campus is needed to really approach holistic communications to visitors, minors, alumni, contractors and others. EMMC uses Google Calendar as the basis of the emergency planning and communication special events calendar. The calendar is populated either by direct iCal feeds from other Google Calendars on campus or by using a third party software to automatically pull event information from websites, social media and other sources (Zapier).
Innovation Award of Excellence – PACK Ready Emergency Plans
Prior to 2016, Business Continuity Plans existed for 120 critical services, departments and academic units. These plans provided for the continuance of critical processes in the event an emergency thwarts facility operations, access to information technology resources or infrastructure, and/or the university experiences a long term power-outage. Emergency Management, as part of a reorganization effort, transformed these plans -now referred to as Pack Ready Plans -expanded to include a comprehensive risk assessment of possible impacts to NC State University. Potential risks identified are used to develop unit-specific plans to assist the university fulfill its mission and to define procedures in place that reduce exposure to these vulnerabilities/threats, as well as evaluate their probability of occurrence. Pack Ready Plans live in Google Shared Drive for accessibility.
Institutional Marketing Campaign Award of Excellence for PACK Ready Outreach Campaign
NC State’s Emergency Management and Mission Continuity department recently won the Campus, Safety, Health and Environmental Management Association (CSHEMA) institutional marketing campaign Award of Excellence for its PACK Ready Outreach Campaign.
The NC State campaign, which began in 2017, addresses comprehensive emergency planning, response and recovery for campus units, from personal preparedness to IT and natural and man-made disasters. This planning effort impacts students, faculty and staff as part of the campus Emergency Operations Plan and incorporates academic and research continuity and specialized planning efforts for specific events.