Major Event Registration Demo

Major event registration and information intake form.

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This field is for validation purposes and should be left unchanged.

Who is planning this event?

The event planner should provide the information below.

Planner Name(Required)

First Last

Planner Phone(Required)

Planner Email(Required)

Planner Address(Required)

Street Address City State ZIP Code

What is the name of your department, organization or company?(Required)

What is your university affiliation?(Required)

What best describes your university sponsor's affiliation?(Required)

If you selected Non-University Group above, you must provide contact information for your University sponsor below. (per NC State Regulation 11.55.02 Use of University Space Section 5.4 Sponsorship of Non-University Groups or Individuals)

Please provide contact information for your university sponsor or student organization advisor.(Required)

First Last

What is the sponsor's email address?(Required)

What is the sponsor's campus phone number?(Required)

Event Details

What is the title of your event?(Required)

Please provide a detailed description of this event.(Required)

Include a schedule of events, including any event setup and breakdown time needed, frequency of the event, and any details for the specific event space needed.

Start Date(Required)

MM slash DD slash YYYY

Start Time(Required)

Hours

Minutes

AM/PM

End Date(Required)

MM slash DD slash YYYY

Please ensure the end date & time is after the start date & time.

End Time(Required)

Hours

Minutes

AM/PM

Please upload a schedule / agenda for your event (PDF only).

Drop files here or

Accepted file types: pdf, Max. file size: 64 MB, Max. files: 5.

On site event contact

Provide the contact information for the individual on site during the event, in case of emergencies.

Contact Name(Required)

First Last

Contact Phone(Required)

Contact Email(Required)

What is the university affiliation of the contact?(Required)

Event and Location Specifics

Where would you like to host your event?(Required)

Please select the primary location.

Will this event require indoor and outdoor space?(Required)

Yes

Provide specific location information for requested venue(s).(Required)

Please provide the name of the specific locations requested, including building name and room numbers if known. If your request includes multiple locations, please specify each location.

Providing specific location information and requesting a venue in this registration process does not guarantee a reservation.

How many people do you expect to attend your event?(Required)

Include participants and spectators if appropriate.

Who do you anticipate will attend?(Required)

Please Review All Relevant Requirements Before Submitting This Form

Alcohol

Requirements – go.ncsu.edu/eventalcohol

Amplified Sounds

Requirements – policies.ncsu.edu/regulation/reg-11-55-02

Animals

This does not include service animals. Only if animals are included as part of the event.

Requirements – go.ncsu.edu/eventanimals

Drones (Unmanned Aircraft Systems)

Requirements – oit.ncsu.edu/governance-and-strategy/policies-regulations-and-rules/unmanned-aerial-systems

Fires

Includes grills, pyrotechnics, and fire pits.

Requirements – go.ncsu.edu/eventfires

Food Trucks

If the event will include food trucks, please submit all paperwork outlined on this webpage:

Requirements – dining.ncsu.edu/food-truck/food-truck-request/

Inflatables

Requirements – go.ncsu.edu/eventinflatables
Temporary Structure Permit – fls.epsi.ncsu.edu/forms/temporary-structure-permit-request/

Minors

Requirements – go.ncsu.edu/eventminors

Parking

If the event will require the use of camping parking spaces, please fill out the Event Parking Request Form:

Requirements – transportation.ncsu.edu/eventparking/

Tents and Elevated Stages

Requirements – go.ncsu.edu/eventtents
Temporary Structure Permit – fls.epsi.ncsu.edu/forms/temporary-structure-permit-request/

This event will …(Required)

Please select all that apply.

require the reservation of campus parking spaces

require impacts to traffic / have road closures

have NC State individuals providing direct supervision for the care/custody/control of minors in attendance

require a ticket (A ticket can be free or a required purchase.)

have a fee for attendees/vendors/sponsors to participate in the event

have an elected official/public office candidate/someone campaigning on behalf of a candidate

have individuals with national or international recognition (This could include speakers/presenters/event participants.)

have animals

have inflatables and/or amusement rides

have tents larger than 10′ x 10′

have an elevated stage

have amplified sound

have a band or a DJ

have hot works or open flames

include smoke or haze machines

include alcohol / serving alcohol

include food trucks

include drone use

include non-University vendors (Includes catering/AV setup/production companies/rental equipment.)

include selling items (Includes merchandise/tickets/food/etc.)

request university police staffing

request EMT staffing

None of the above

For each box you checked, please provide more details:(Required)

For the required fee, please explain sales and ticket distribution plans.(Required)

For the elected official or public office candidate, please provide more detail.(Required)

Where will the food trucks be staged?(Required)

Parking lot

Brick/landscape

For the non-university vendors, please provide more information.(Required)

Please provide more information about selling items.(Required)

Based on your responses, approval will be requested from:

The Space Owner

Academic and Student Affairs

Dining

Emergency Preparedness and Environmental Health

Emergency Management and Mission Continuity

Facilities

Fire and Life Safety

Insurance and Risk Management

Risk Assessment

University Police

Transportation

Attachments

Supporting Documents – May Include Certificate of Insurance, Inspection Records, Site Plans, Waivers, Security Plans, Event Layout/Setup Plans, Food Truck Permit, Event Emergency Plan, Permission To Serve Alcohol Form (10 attachments maximum)

Drop files here or

Accepted file types: pdf, Max. file size: 64 MB, Max. files: 10.

If your event has a website, please include the link.