Major Event Registrations

Major event registration and information intake form.

Who is planning this event?

The event planner should provide the information below.

Planner Name(Required)

First Last

Planner Phone(Required)

Planner Email(Required)

Planner Address(Required)

Street Address City State ZIP Code

What is the name of your department, organization or company?(Required)

What is your university affiliation?(Required)

What best describes your university sponsor's affiliation?

If you selected Non-University Group above, you must provide contact information for your University sponsor below. (per NC State Regulation 11.55.02 Use of University Space Section 5.4 Sponsorship of Non-University Groups or Individuals)

Please provide contact information for your university sponsor.

First Last

What is the sponsor's email address?

What is the sponsor's campus phone number?

Event Details

What is the title of your event?(Required)

Start Date(Required)

MM slash DD slash YYYY

Start Time(Required)

Hours

Minutes

AM/PM

Is the event multi-day?(Required)

Yes

Multi-day means the event days are continuous. If the event ends after midnight of the next day, please mark it as multi-day.

End Date(Required)

MM slash DD slash YYYY

Please ensure the end date & time is after the start date & time.

End Time(Required)

Hours

Minutes

AM/PM

Is this a recurring event?(Required)

Yes

Frequency(Required)

Weekly

Monthly

Quarterly

Other

Please describe the event's frequency.(Required)

Do you require set up time prior to the event start?(Required)

Yes

Consider the time needed for set up, decorations, testing AV equipment, inspections by third parties, etc.

What time do you need access to the event location?(Required)

Please include date (mm/dd/yyyy) and time (with am or pm).

Please upload a schedule / agenda for your event (PDF only).

Drop files here or

Accepted file types: pdf, Max. file size: 64 MB, Max. files: 5.

Have you previously held this event at NC State?(Required)

Yes

What was the reference ID for this previously held event?

If the event has been held multiple times, please provide the most recent reference ID.

When was this event previously held at NC State?

MM slash DD slash YYYY

On site event contact

Provide the contact information for the individual on site during the event, in case of emergencies.

Contact Name(Required)

First Last

Contact Phone(Required)

Contact Email(Required)

What is the university affiliation of the contact?(Required)

Does this organization have an advisor?(Required)

Yes

Advisor Name(Required)

First Last

Advisor Email(Required)

Event and Location Specifics

What best describes your event?(Required)

Athletic / Sports

Road race / Walk

Concert / Dance

Ceremony (Commencement / Awards)

Conference

Expo / Career Fair

Lecture / Presentation

Meal

Meeting

Rally / Protest / Campaign

Reception / Social

Wedding

Other

Check all that apply.

If you selected 'other', please provide more information.(Required)

Where will your event be held?(Required)

Indoor location

Outdoor location

Both indoor and outdoor locations

Outdoor Events – where would you like to host your event?(Required)

Please select the primary location.

Indoor Events – where would you like to host your event?(Required)

Please select the primary location.

Provide specific location information for requested venue(s).(Required)

Please provide the name of the specific locations requested, including building name and room numbers if known. If your request includes multiple locations, please specify each location.

Providing specific location information and requesting a venue in this registration process does not guarantee a reservation.

Will your event require the reservation of campus parking spaces?(Required)

Please fill out the Event Parking Request Form transportation.ncsu.edu/eventparking/ if your event will require the use of campus parking spaces.

Will your event require impacts to traffic / have road closures?(Required)

How many people do you expect to attend your event?(Required)

Include participants and spectators if appropriate.

Who do you anticipate will attend?(Required)

Does this event require a ticket?(Required)

Yes

A ticket can be free or a required purchase.

Will there be a fee for attendees, vendors, sponsors, etc. to participate in the event?(Required)

Yes

If a fee is required, please explain sales and ticket distribution plans.(Required)

Are you inviting minors (anyone under the age of 18 who is not enrolled or admitted to NC State University) to attend this event?(Required)

Yes

Unsure

Please see requirements – go.ncsu.edu/eventminors

Will NC State individuals be providing direct supervision for the care/custody/control of the minors?(Required)

Yes

Minors will be in the custody of their parents

Unsure

Event Set Up

Are you inviting an elected official, public office candidate or someone campaigning on behalf of a candidate?(Required)

Yes

If yes, please provide more detail.(Required)

Are you inviting individuals with national or international recognition?(Required)

Yes

This could include speakers, presenters or event participants.

Are animals part of your event?(Required)

Yes

This does not include service animals. Only if animals are included as part of the event. Please see requirements – go.ncsu.edu/eventanimals

Are inflatables and/or amusement rides part of your event?(Required)

Yes

Please see requirements – go.ncsu.edu/eventinflatables

Are tents larger than 10' x 10' included in your event?(Required)

Yes

Please see requirements – go.ncsu.edu/eventtents

Will your event have an elevated stage?(Required)

Yes

Please see requirements – go.ncsu.edu/eventpolicies

Will your event have amplified sound?(Required)

Yes

Please see requirements – go.ncsu.edu/eventampsounds

Will your event have a band or a DJ?(Required)

Yes

Will your event have hot works or open flames?(Required)

Yes

Includes grills, pyrotechnics, fire pits; Please see requirements – go.ncsu.edu/eventfires

Will your event include smoke or haze machines?(Required)

Yes

Event Food and Merchandise

Will your event include food / serving food?(Required)

Yes

Will your event include alcohol / serving alcohol?(Required)

Yes

Please see requirements – go.ncsu.edu/eventalcohol

Will your event include food trucks?(Required)

Yes

Please submit all paperwork outlined on this webpage dining.ncsu.edu/food-truck/food-truck-request/ if your event will include food trucks.

Will your event include non-University vendors?(Required)

Yes

Includes catering, AV setup, production companies, rental equipment

If indicated yes to using non-university vendors, please provide more information.(Required)

Will your event include selling items?(Required)

Yes

Includes merchandise, tickets, food, etc.

If indicated yes to to selling items, please provide more information.(Required)

Attachments

Supporting Documents – May Include Certificate of Insurance, Inspection Records, Site Plans, Waivers, Security Plans, Event Layout/Setup Plans, Food Truck Permit, Event Emergency Plan, Permission To Serve Alcohol Form (10 attachments maximum)

Drop files here or

Accepted file types: pdf, Max. file size: 64 MB, Max. files: 10.

Is there anything else you would like us to know about your event?

If your event has a website, please include the link.

Comments

This field is for validation purposes and should be left unchanged.