Major Event Registrations

Major event registration and information intake form.

Who is planning this event?

The event planner should provide the information below.
Planner Name(Required)
Planner Address(Required)

Event Details

MM slash DD slash YYYY
Start Time(Required)
:
Is the event multi-day?(Required)
Multi-day means the event days are continuous. If the event ends after midnight of the next day, please mark it as multi-day.
MM slash DD slash YYYY
Please ensure the end date & time is after the start date & time.
End Time(Required)
:
Is this a recurring event?(Required)
Do you require set up time prior to the event start?(Required)
Consider the time needed for set up, decorations, testing AV equipment, inspections by third parties, etc.
Drop files here or
Accepted file types: pdf, Max. file size: 64 MB, Max. files: 5.
    Have you previously held this event at NC State?(Required)

    On site event contact

    Provide the contact information for the individual on site during the event, in case of emergencies.
    Contact Name(Required)

    Event and Location Specifics

    What best describes your event?(Required)
    Check all that apply.
    Where will your event be held?(Required)
    Please provide the name of the specific locations requested, including building name and room numbers if known. If your request includes multiple locations, please specify each location.

    Providing specific location information and requesting a venue in this registration process does not guarantee a reservation.

    Please fill out the Event Parking Request Form transportation.ncsu.edu/eventparking/ if your event will require the use of campus parking spaces.
    Include participants and spectators if appropriate.
    Does this event require a ticket?(Required)
    A ticket can be free or a required purchase.
    Will there be a fee for attendees, vendors, sponsors, etc. to participate in the event?(Required)
    Are you inviting minors (anyone under the age of 18 who is not enrolled or admitted to NC State University) to attend this event?(Required)
    Please see requirements  – go.ncsu.edu/eventminors
    Will NC State individuals be providing direct supervision for the care/custody/control of the minors?(Required)

    Event Set Up

    Are you inviting an elected official, public office candidate or someone campaigning on behalf of a candidate?(Required)
    Are you inviting individuals with national or international recognition?(Required)
    This could include speakers, presenters or event participants.
    Are animals part of your event?(Required)
    This does not include service animals. Only if animals are included as part of the event. Please see requirements  – go.ncsu.edu/eventanimals
    Are inflatables and/or amusement rides part of your event?(Required)
    Please see requirements  – go.ncsu.edu/eventinflatables
    Are tents larger than 10' x 10' included in your event?(Required)
    Please see requirements  – go.ncsu.edu/eventtents
    Will your event have an elevated stage?(Required)
    Please see requirements  – go.ncsu.edu/eventpolicies
    Will your event have amplified sound?(Required)
    Please see requirements  – go.ncsu.edu/eventampsounds
    Will your event have a band or a DJ?(Required)
    Will your event have hot works or open flames?(Required)
    Includes grills, pyrotechnics, fire pits; Please see requirements  – go.ncsu.edu/eventfires
    Will your event include smoke or haze machines?(Required)

    Event Food and Merchandise

    Will your event include food / serving food?(Required)
    Will your event include alcohol / serving alcohol?(Required)
    Please see requirements  – go.ncsu.edu/eventalcohol
    Will your event include food trucks?(Required)
    Please submit all paperwork outlined on this webpage dining.ncsu.edu/food-truck/food-truck-request/ if your event will include food trucks.
    Will your event include non-University vendors?(Required)
    Includes catering, AV setup, production companies, rental equipment
    Will your event include selling items?(Required)
    Includes merchandise, tickets, food, etc.

    Attachments

    Drop files here or
    Accepted file types: pdf, Max. file size: 64 MB, Max. files: 10.
      This field is for validation purposes and should be left unchanged.