Building your Pack Plan

Follow our month by month posts to create your personalized Pack Plan!

 

 

Month One: Keys to Success

NC State Emergency Management and Mission Continuity welcomes the opportunity to partner with You!  NC State is committed to ensuring that our campus community is properly prepared for unplanned emergencies through coordinated planning, communication, response and recovery measures. This is accomplished by routinely reviewing and assessing emergency practices and protocols, communications channels, plans and procedures,…

Month Two: Define Your Resources

  Defining Your Resources Our first step in planning was communication. How do you reach your leadership, managers and teams in the event of an emergency?  We asked everyone to compile the key information on your staff, including roles and emergency contact information. Even in an emergency, everyone has a role to play, whether it’s…

Month Three: Identify Critical Functions

Identifying Critical Functions Month one, we identified who needs to be connected when emergencies happen. This completed updates to phone trees, email groups and started the conversation about other options like text message and other apps. Month two, we targeted IT needs and making sure teams could work remotely if access to the office was…

Month Four: Supporting your Critical Functions

Build your PACK Ready Plan in a Year (Total estimated time: 4 – 6 hours) In our Year of PACK Ready Planning, we are one quarter into the effort, addressing key personnel, contact information with communication trees and critical functions. Since critical functions are a large component of planning and continuity, we need to consider…

Month Five: Review your Critical Functions

Review your Critical Functions At the end of each year, it’s a great time to reflect on the past months and see where things stand. In the Year of PACK Ready Planning effort, we have completed four months, each with different elements. More recently, we have been looking your organization’s critical functions, which is the…

Month Six: Identify your IT needs

Let’s talk tech or IT or Information Technology or all those devices we have come to assume will always be there, be ready and be accessible. This month we will capture the details about your technology dependencies–both those with central Office of Information Technology (OIT) and those managed entirely within your team! Step One: IT Applications Support…

Month Seven: Identify Your Technology Options

Continuing in the Information Technology (IT) realm of planning, in month six, we detailed the IT systems and applications that are used daily to support the services and mission of your unit, and that would be used to drive your critical functions. Now we shift to addressing how to maximize alternate options for IT functions should an event limit access to files or destroy equipment. Additionally, if the IT realm is down on campus, what can you do remotely?

Month Eight: Team Preparedness

Our mantra is ‘make a plan, pack a bag, take action!’ This applies to students, faculty and staff whether you are at home, at work, in the car – everywhere! No matter what your role at NC State, our team members are our most important resource. Individual preparedness is a huge deal as teams are only as prepared as the sum of its parts. If something happens at home and you are unable to come to work, what’s the preventative planning and who back fills you? Can we make sure this person knows that need to cover and knows their roles so they know how to implement them?

Month Nine: Program Plans and Vital Records

Program Plans and Vital Records Even in the height of electronic communications, not all program files are electronic these days and some are very important in their hard copy format. Consideration is what to do with these files in the event of major distribution (not thinking fire and total loss) that limits access – what…

Month Ten: Shelter in Place and Evacuation Planning

Most people are familiar with shelter in place and evacuation planning from grade school. We practiced tornado drills and knelt in the hallways with head down. For fire drills, we lined up in single file lines and headed for the nearest exit. Planning for these events is no different at work, it just requires a…

Final Month: First Round of Pack Plan Complete in One Year!

And that’s a wrap! You’ve built the first round of your Pack Plan in one year!!! If you really think about all the information you collected, compiled and organized into six chapters – it is monster size!What’s next you ask? Let’s review your plan and see what signatures are needed or training can be scheduled…